Tuesday , May 21 2019

Recruitment at Médecins du Monde (MdM), 24th January 2019

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

We are recruiting to to fill the positions below:

 

 

Position: Finance Assistant
State:
Maiduguri, Borno, with visit to field
Supervisor: Finance Officer
Line Report: Finance Coordinator
Contract Duration: 5 Months With Possibility Of Extension
Status: Full Time
Start Date: As soon as Possible
Main Responsibilities
Under the supervision of the Finance Officer, the Finance Assistant will be responsible for the following main activities in accordance to national and MdM procedures:

  • Cash Box Management
  • Accountancy
  • General Administration

Tasks Description
Cash Box Management:

  • Make payments according to MdM procedures.
  • Keep the cash and cash boxes safe and according procedures.
  • Estimate petty cash, and make request to the Administrative Coordinator for replenishment.
  • Perform daily/weekly/and monthly cash control with Finance Officer.
  • If necessary, realize the payment of monthly per-diem and advance of salary according to MdM procedures for the international staff
  • Management of safety envelop for international staff (payment and refund – in and out)

Accountancy:

  • Enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
  • Prepare the payment of expenses related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)
  • Double check of records, according to MdM & donor procedures
  • Verify that all the receipts/invoices are correctly filled and they are eligible for MdM accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
  • Make cash advances for operation to validated staff after validation of the Finance Coordinator and ensure that all advance are reconciled/closed by the end of the week & month.
  • Prepare (glue and copy) and archive all necessary documents for monthly accountancy in accordance with MdM procedures: accountancy (ledger, cash controls) and annexes.
  • Complete the monthly closing operation of the cash accounts in accountancy after validation of Finance Coordinator, in the schedule fixed and send the documents required
  • Keep the administrative archive on the mission (do the copies, classify and archive)
  • Support to look for invoices when required.

Administration:

  • Develop filing system for administration department, and after validation of Administrative Coordinator,
  • Realize copying and filing and scanning, especially for accountancy
  • Assist during organization of trainings, accommodation and transportation

Reporting:

  • Prepare a summary of weekly activities
  • Participate in a pro-active way to the improvement of the MdM internal meetings (general, admin, security…)

Others:

  • Be flexible in performing his/her duties
  • Inform immediately the security focal point in case of any security problem
  • Perform other additional duties on request of the Finance Coordinator

Qualification and Experience

  • University Degree or its equivalent  in Finance/Accounting/Commerce/Business Administration
  • At least 1-2 years’ progressive work experience in field of Finance/Accounting/Book-keeping in an NGO or the commercial sector.
  • Hands-on experience/skills in MS Excel (experience in working with formulas)
  • Excellent organizational skills, self-motivated, proactive and able to accomplish set deadlines.
  • Willing to meet deadlines with minimum supervision
  • Autonomous and ready to take initiative to improve within her/his area of responsibility
  • Fluency in written and spoken English. Fluency in local spoken languages.
  • Good communication and teamwork spirit.

 

 

 

 

Position: Deputy Base Logistician
State:
Maiduguri, Borno (With Travel to Various Field State)
Status: Full time
Start Date: As soon as possible
Supervisor: Base Logistician
Duration: 5 Months with possibility of extention
Mission Context
Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.
Hierarchical & Functional Links

  • The Maiduguri Deputy base logistician (DBL) works under the responsibility of the Base Logistician.
  • He supports the base logistician for all support need it in the base (office and guest) function including:
    • Drivers and Guard supervision,
    • Fleet management
    • Energy,
    • Equipment and stocks management,
    • Project team support,
    • Field activity visit,
    • Reporting
    • Team management.

Tasks and Responsibilities
Objective 1: Responsible for supervising the logistic support in collaboration with the Base Log:

Ensure the efficient management of resources (fleet, IT, utilities):

  • Ensure the good weekly vehicle planning
  • In collaboration with the drivers and car hire vehicle ensure on time repair & maintenance of fleet vehicle. When vehicle moving for the maintenance and repair, he must remove the MDM stickers and put it back when the vehicles back at office
  • Ensure on time repair & maintenance of Generator
  • Monitor the purchase of fuel for vehicles and generator;
  • Anticipate the vehicle needs for base in relation with project & office activities
  • Ensure the rehabilitation of premises, clinic & regular check.
  • Ensure the participation of logistics in selection of premises for projects & offices
  • Ensure that communication means are available for professional work (internet, telephone etc.)
  • In collaboration with the log base, conduct the logistics assessments in the field whenever required, and provide the support to team in the field.

Objective 2: Equipment management and ITC:

  • In collaboration with the base logistician anticipation for the need of equipment for the base
  • Ensure the good usage and maintenance of A MDM equipment, (cleaning, security, protection; maintenance) …each extra equipment must be in secure metallic locked metallic shelve locked, inventory doc must be stick inside the door of the shelves.
  • Ensure the tracking of equipment (Physical inventories at least once each 3 months, ensure that all equipment is labelled, if not he must refer it to the log base.
  • Update on monthly basis the asset equipment list;
  • Ensure that each staff when he received an equipment as sign the reception of equipment and keep it update. (when staff give back is equipment at the end of his contract make sure after checking the equipment state the staff sign the return of equipment form;
  • Ensure that each equipment has an ID card, if not must refer to his supervisor,
  • In case of any breakdown of any equipment, ensure that the following document is submitted at the base log: Report of the breakdown from how and when it’s happened and who.
  • With support of the log base, make sure proper utilization of IT equipment (each staff need to clean his laptop, not put it under water, shadow, dusty) etc.
  • Be sure that each staff has cleaning materiel his computer (small brush, tissue, computer spray)
  • Ensure that the guard follow up the procedure of:  all H. set VHF are on charge every day after duty, and follow the procedure of: before putting on charge, empty fully the battery then start the recharge,

Object 3: Base Meeting and Report:

  • Participate meetings with logistics base staff or take meeting minutes for staff base meetings as required, in close collaboration with the log base
  • Participate in logistics meetings and programs for the movement planning once a week,
  • Participate with the Log base at the monthly SITREP, each mast week of the month
  • Participate with the Log base at the Logistic monthly report each end of the month (vehicle and generator fuel and maintenance follow up, Asset equipment inventory, none asset inventory, purchase follow up) etc.
  • Field visit report should be done in case of any clinic visit, and send it to the base Log

Objective 4: Team Management:

  • In collaboration with the log base, adaptation of team according to the workload (including daily labour & temporary recruitments)
  • Provide technical support to team on logistics’ issues
  • Participate in the recruitment with the Log base.
  • Conduct the appraisal interview for drivers and guard
  • Participate in disciplinary actions
  • In collaboration with the log base, identify the training needs conduct/ arrange the training for them
  • Make sure HR rules / guidelines followed in management of team.

Objective 5: Security and context follow up:

  • Inform the Log base on any evolution of the local context;
  • Report to the log base in case of security incident;
  • Implementation of emergency measures, if required, under the supervision of the Log base.
  • The Logistic Officer agrees to complete tasks other than mentioned in this job description if instructed by

Qualification, Experience and Attribute of the Ideal Candidate

  • Bachelor’s degree or equivalent in relevant field.
  • Minimum 2 years professional experience in related work within an INGO or organization similar setting.
  • Ability to work in low resource field environments.
  • Good spoken and written English
  • Good spoken and written English (Speaking, Reading, Writing), Hausa fluent, Kanuri, Fluent
  • Flexible working hours Reporting deadlines Operate in low resource environments
  • Able to conduct field travel
  • Good communicator with proven organizational skills
  • Ability to work harmoniously in a team setting
  • Willingness to work long hours and weekends when necessary
  • Good computer skills (Microsoft word, Power Point and Excel.

 

 

 

 

Position: ICT Assistant
State:
Maiduguri and Damboa Borno
Supervisor: Deputy Base Log
Duration of the position required: 5 Months
Start Date: As Soon As Possible
Hierarchical & Functional links: The Maiduguri location works under the responsibility of the Base Logistician. He support the base logistician to maintain IT equipement  and  communication
Tasks and Responsibilities
Objective 1: IT:

  • Provide design, deployment and maintenance of MdM ITC Infrastructure:
  • Assist in supervision of the execution of various projects with an IT dimension
  • Assist the Log Base in Design and Plan the implementation of each task, included the budget-related aspects, with the Heads of the affected Departments
  • Be at the disposal of the Log base for any other tasks they deem necessary · Fulfil the following tasks (some of them being covered in the IT SOP):
  • Provide new starters with IT equipment set up to their needs
  • Manage the networks across all sites
  • Manage network prioritization due to limited bandwidth
  • Develop and put in place sound back-up systems
  • Establish and enforce various IT policies (setting up e-mails, use of internet, accounts deletion, etc)
  • Provide resolution to IT issues (repairs and maintenance)

Objective 2. Radio Communication:

  • Assure the VHF radio stand-by according to the planning, procedures and logistician instructions
  • Monitor the MDM frequencies and clear them from none authorized users
  • Fill the radio logbook (State, date and hour of important messages or events)
  • Stay close to the radio during his/her working time (to be able to hear all radio calls).
  • Facilitate the communication between the bases and the employees
  • Transmit messages between bases
  • Relay messages from bases or vehicles when the signal is low
  • Take messages and transmit them to the appropriate or intended person
  • Control the radio equipment installation and maintenance
  • Check that the batteries are charged.
  • Check that the connections are tightened
  • Check that the radio equipment are kept in good condition and clean them every day
  • Update the call-signs and all important documents concerning the radio communication in collaboration with the deputy log base;
  • Assure the radio contacts
  • Make contact with bases and vehicles on the field as soon as possible in the morning (at 8h00 with the drivers) and every day.
  • Make contact with the vehicles and other bases according to the procedures or instructions given by the Logistician
  • Conduct the 16h00 radio contact (Situation, location of vehicles) and refer to the  deputy Log base for eventual messages to send or receive from other bases
  • Tracking the vehicles that are on the field
  • Monitor the movements of vehicles when they are outside of base
  • Track the movements between bases and contact at predefined points or time

Miscelaneous:

  • Any other task might be asked by the line manager according to the department workload.

Qualification, Experience and Attribute of the Ideal Candidate

  • Degree and Postgraduate qualifications (or equivalent) in IT/Networks
  • Minimum 2 years professional experience in related work within an INGO or Similar Organization
  • Good spoken and written English
  • Good knowledge of electrical, hardware and software maintenance and moving is mandatory
  • Report Writing, Willing and able to live and work in demanding field conditions
  • Good spoken and written English (Speaking, Reading, Writing), Hausa fluent, Kanuri, Fluent
  • Flexible working hours Reporting deadlines Operate in low resource environments
  • Able to conduct field travel
  • Good communicator with proven organizational skills
  • Ability to work under tight deadlines, team-work, High level of personal and professional integrity and trustworthiness
  • Flexible working hours, Healthy and Physical capability of moving equipment,
  • Ability to prioritize tasks and to solve problems;
  • Ability to follow instructions,
  • Ability to work both independents and as an effective team member,
  • Ability to think and communicate clearly with others
  • Commitment to humanitarian principles and action.
  • Rigor, serious, honesty, accuracy.

 

 

 

 

Position: Medical Trainer
State:
Borno
Supervisor: Health Program Coordinator
Technical Link: Pharmacist, Database Officer, MDM trainers, Medical Supervisors
Duration: 5 Months with possibility of extension
Start Date: As Soon As Possible
Essential Duties

  • The Medical Doctor trainer is responsible for overseeing the quality and technical aspects of the Doctors and CHO consultations and other medical activities as needed, through formal and on-the-job training and supervision, and other methods agreed with HPC.
  • All technical training and support have to be based following National guidelines and / or other guidelines suggested by the Medco, Health Program Coordinator and/or Medical Advisor from HQ.

Technical Supervision:

  • Identify needs of trainings for all healthcare staff, with a focus on Doctors and CHOs, on topics within the realm of Primary Health Care
  • Ensure Formal and Informal trainings to the doctors and CHOs to address identified gaps in capacity
  • Work in close collaboration with other MdM trainers to implement trainings according technical needs in each medical activity
  • Organize/Participate to triage activities in the clinic in collaboration with expatriate midwife(s) and nurse/nutritionist
  • Oversee the quality of the doctors and CHOs activities: consultation, prescription, diagnosis and data collection   through provision of technical support and on-the-job training
  • Implement and supervise formal trainings for doctors, nurses, clinical health officers, community mobilisers, and others as needed
  • Conduct trainings and follow up for all health care workers on key health messaging, including Community Mobilisers, Crowd Controllers, Registers etc, in collaboration with the Nurse and Midwife trainers
  • Conduct trainings and follow up for community health volunteers on all aspects of health promotion, including Community Mobilisers, Crowd Controllers, Registers etc, in collaboration with the Nurse and Midwife trainers
  • Ensure direct care to patients when necessary
  • Support the referral of medical cases under supervision of the medical supervisor in accordance with the MDM referral guidelines
  • Organize the weekly activities schedule in collaboration with the other trainers
  • Adhere to the MDM procedures for management of pharmaceuticals in the field
  • Monito the quality of the prescriptions given by the clinic doctors closely to ensure quality and accuracy, in collaboration with MdM medical team
  • Ensure appropriate treatment according to the protocols are followed at MCs and Health Facilities. This includes quality of medical care dispensed.
  • Use evidence and learning from health program to advocate for beneficiaries’ priorities.

Participate in Reporting Activities and Communication:

  • Compile and computerize Doctors and CHO data for inclusion in medical reports or any other relevant reports
  • Report number of training activities and medical staff trained per week to the Health Program Coordinator and Medco
  • Prepare a weekly activity report to submit to Health Program Coordinator
  • Participate to MdM internal meetings (medical, security…)
  • Attend to external medical meetings upon Medical Coordinator or Health Program Coordinator request
  • Follow up medical issues and sharing of information with Health Program Coordinator
  • Coordinate with Medical Supervisor to conduct field activities in a harmonised way
  • This list of activities is not exhaustive and may change depending on the situation.

Hierarchical links:

  • Line of management: He/she works inside the project’s HR organizational chart. (See related document)
  • Line manager: Health Program Coordinator

Qualifications, Experience and Attributes

  • Bachelor’s University Degree in Medicine and Surgery, Tropical Medicine or related studies from an accredited University.
  • Master’s Degree in relevant field will be an added advantage.
  • 3 years of relevant professional work experience, previous experience in MdM is a plus but not a must.
  • Background/familiarity with Emergency.
  • Good command of written and spoken English.
  • Knowledge of Kanuri and Hausa Languages will be an advantage.
  • Strong interpersonal and team building skills and excellence as a team player.
  • Must possess the ability to learn with speed and ease.
  • Excellent computer skills (Microsoft Office: Word, Excel, power point presentation etc.)
  • Strong sense of responsibility, methodical and accurate with high organizational skills
  • Honesty and integrity and able to cope with stressful situations.
  • Manages effectively his own time as well as flexible and available to work over time when needed
  • Willing to be deployed to the newly liberated local government areas.

 

 

 

 

Position: Nurse
State:
Maiduguri, Borno
Status: Full time
Start Date: As soon as possible
Supervisor: Medical Supervisor
Duration: 5 Months with possibility of extention
Main Responsibilities

  • Under the supervision of the Medical Doctor Supervisor, the Nurse will be responsible for the following main activities in order to ensure the quality of care in the mobile clinics:
  • Realization of the patients triage and taking vital signs
  • Realization of paramedics acts including vaccination
  • Implementation of health education sessions
  • Collection, computerization and analysis of weekly epidemiological data
  • Reporting and attendance to different meetings

Tasks Descriptions

  • Preparation of the medical site
  • Install the furniture and the material before the start of each mobile clinic
  • Prepare all the necessary drugs, material and equipment for mobile clinics and ensure that everything is ready before starting the activities
  • Realization of the patients triage and taking vital signs
  • Prepare all the necessary drugs, material and equipment for mobile clinics and ensure that everything is ready before to leave MdM office
  • Keep always the nurse tools clean and organized
  • Do the triage of the patients with the medical doctors and give an MDM number to the patients needing a medical consultation
  • Take weight, temperature and BP for all the patients who have been registered
  • Give deworming drugs to all the targeted children according to the protocol
  • Ensure patient confidentiality is respected and treat all the patients with respect and dignity
  • Identify medical emergencies and refer them immediately to the medical doctor
  • Realization of paramedics acts including vaccination
  • Follow the basic medical rules of hygiene when performing paramedics acts
  • Realize malaria rapid diagnostic tests according to necessity and/or prescription
  • Urine dipstick tests to the patients according to necessity and/or prescription
  • Haemoglobin test according to prescription
  • Make dressings according to MdM protocols
  • Do injections according to necessity and/or prescription
  • Ensure the cleaning and sterilisation of dressing material on a daily basis
  • Check the immunization status of the children and proceed to proper immunization of targeted children according to EPI calendar
  • Evaluate the right quantity of vaccines and consumables  per day

Health education sessions:

  • Give health education sessions to the patients in the different waiting areas
  • Spread main messages about health education for the following topics: hygiene, safe water, nutrition, immunization (explain vaccination importance to mothers and caregivers, explain immunization schedule, ensure that all mothers or caregivers have understood adverse event following Immunization), antenatal care, post-natal care, assisted delivery, family planning, ARI, diarrhea, malaria, cholera,
  • Collection, computerization and analysis of weekly epidemiological data
  • Perform the daily data collection regarding paramedics acts
  • Participate to the weekly computerization  and analysis of the paramedics data
  • Reporting and attendance to different meetings
  • Prepare a weekly activities report to submit to Team Leader
  • Participate in a pro-active way to MdM internal meetings (medical, security…)
  • Participate to all the  trainings organized by MDM

Others:

  • Give suggestions to improve the functioning of MDM mobile clinics
  • Participate to the loading and unloading of the vehicles and to  the setting up of the mobile clinics
  • Participate to weekly physical inventory of mobile clinic pharmacy
  • Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
  • Perform other additional duties on request of the team leader
  • Inform immediately the security focal point in case of any security problem in the field

Qualifications and Experience and Attributes

  • Diploma in Nursing from an accredited institution
  • At least 2 years post qualifying experience in a similar environment/context
  • Possession of a valid practicing certificate.
  • Diploma in Nutrition will be an additional advantage
  • Background/familiarity with Emergency is an added advantage.
  • Good command of written and spoken English. Knowledge of Kanuri and Hausa Languages will be an advantage.
  • Strong interpersonal and team building skills and excellence as a team player.
  • Must possess the ability to learn with speed and ease.
  • Excellent computer skills (Microsoft Office: Word, Excel, power point presentation etc.)
  • Strong sense of responsibility, methodical and accurate with high organizational skills
  • Honesty and integrity and able to cope with stressful situations.
  • Manages effectively his own time as well as flexible and available to work over time when needed
  • Willing to be deployed to the newly liberated local government areas

 

 

 

Position: Mobile Clinic Medical Doctor
States:
Maiduguri and Damboa, Borno
Status: full time
Start Date: As soon as possible
Supervisor: Team Leader
Duration: 5 Months with possibility of extention
Main Responsibilities

  • Under the supervision of the team leader, the Mobile Clinic Medical Doctor will be responsible for the following main activities in order to ensure the quality of care in the mobile clinics:
  • Provision of free of charge curative health consultations
  • Admission, weekly medical follow-up and discharge of the malnourished children in OTP program
  • Collection, computerization and analysis of weekly epidemiological data
  • Reporting and attendance to different meetings

Tasks Description

  • Provision of free of charge curative health consultations
  • Prepare all the necessary drugs, material and equipment for mobile clinics and ensure that everything is ready before to leave MdM office
  • Follow the basic medical rules of hygiene when performing curative health consultations
  • Participate actively in triage activities before to start curative health consultations
  • Perform curative consultations:
  • Take a proper medical history including:
  • Reason for consultation
  • Duration of the illness or complaints
  • Main symptoms
  • Past medical history and treatment.
  • Perform a correct physical examination:
  • Inspection, auscultation, percussion, palpation
  • Systematic checking of signs of severity
  • Diagnose and treat the diseases according to protocols in use (i.e. clinical guidelines)
  • Write the most important complaints, signs, symptoms, diagnosis and treatment on the patient’s registration form.
  • Explain the treatment to the patient
  • Give individual health education related to the patient’s disease
  • Manage emergency cases according to MdM protocols and regulation
  • Fill in the registration form for each patient, according to the diagnosis of the morbidity surveillance form
  • Check the immunization status for all EPI targeted children and referred the unvaccinated children to the vaccinator
  • Investigate any information regarding unusual health events or diseases outbreak, provided through any source
  • Ensure patient confidentiality is respected and treat all the patients with respect and dignity
  • Admission, weekly medical follow-up and discharge of the malnourished children in OTP program
  • Ensure that all the 6-59 months children have been screened (MUAC, H/W and edemas)
  • Admit new cases in OTP program according to the criteria of national nutrition protocol and give systematic treatment for SAM cases
  • Ensure weekly follow up of SAM cases and adapt RUTF doses
  • Discharge cases according to the criteria of national nutrition protocol
  • Refer complicated SAM cases to identified Stabilization Center
  • Fill in the specific OTP form
  • Collection, computerization and analysis of weekly epidemiological data
  • Perform the daily data collection regarding curative consultations
  • Participate to the weekly computerization and analysis of the medical data
  • Reporting and attendance to different meetings
  • Prepare a weekly activity report to submit to team leader
  • Participate in a pro-active way to MdM internal meetings (medical, security…)
  • Participate to all the trainings organized by MDM

Others:

  • Give suggestions to improve the functioning of MDM mobile clinics
  • Participate to the loading and unloading of the vehicles and to the setting up of the mobile clinics
  • Participate to weekly physical inventory of mobile clinic pharmacy
  • Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
  • Perform other additional duties on request of the team leader
  • Inform immediately the security focal point in case of any security problem in the field

Qualifications and Experience and Attributes

  • Essential Bachelor’s University Degree in Medicine and Surgery from an accredited university.
  • Two years of relevant professional work experience, including in a developing country, in public health and nutrition.
  • Background/familiarity with Emergency.
  • Good command of written and spoken English. Knowledge of Kanuri and Hausa Languages will be an advantage.
  • Strong interpersonal and team building skills and excellence as a team player.
  • Must possess the ability to learn with speed and ease.
  • Excellent computer skills (Microsoft Office: Word, Excel, power point presentation etc.)
  • Strong sense of responsibility, methodical and accurate with high organizational skills
  • Honesty and integrity and able to cope with stressful situations.
  • Manages effectively his own time as well as flexible and available to work over time when needed
  • Willing to be deployed to the newly liberated local government areas.

 

 


Method of Application

Interested and qualified candidates should:
Click here to apply

 

Application Deadline   8th February, 2019.

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